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The Grants Management Unit works with the GU Central Administration and all researchers and grant writers the Faculties and Institutes to ensure that it executes it’s mandate as enshrined in the Policy effectively and efficiently without leaving anyone behind.
The Grants Management Unit (GMU) was established in 2021 initially as a Grants Desk with a mandate to serve as a centralized unit to coordinate and manage grants in the University. This came about after the University realised that Grant funding had increasingly become a more significant revenue stream, making grant-seeking a core culture of universities around the globe. In December 2022, the University Council approved the Grants Management Policy with the following objectives:
1. To establish a framework for grants mobilization, execution and management.
2. To provide guidelines through which grants are linked to existing laws, policies and regulations governing Gulu University as a Public entity;
3. To define the roles of different University officials in the mobilization and
management of grants of the University; and,
4. To create a platform to track and monitor grants within the University.
Vision
To provide a conducive environment for successful management of grants.
Mission
To be compliant with terms and conditions of grants management.
Goal
To provide a framework for the execution of all grants awarded to the university and its partners.
The Grants Management Unit (GMU) provides the following administrative functions:
i) Identifies funding/grant opportunities;
ii) Provides guidance in the preparation of grants applications.
iii) Interprets grant terms and conditions, administrative policies and provisions;
iv) Reviews grant proposals before submission;
v) Obtains internal approvals and clearance of all grants by Gulu University Council,
Human Capital Working Group, Solicitor General and the Ministry of Finance
Planning and Economic Development.
vi) Assists in submission of grant applications;
vii) Supports in the negotiation of grant offers;
viii) Liaise with the relevant University authorities for project account set-up where
applicable;
ix) Follow-up with Principal Investigators (PIs) to ensure timely compliance with
grant contract conditions and University Policies and regulation;
x) Liaise with the relevant authorities in the registration of Intellectual
Property/Patenting where applicable;
xi) Maintain project files, and a database of all grants in the University;
xii) Ensure that concluded projects are appropriately closed out in accordance with the
grant agreement as well as with the University policies, regulations and guidelines;
xiii) Provide training to faculty staff who seek external funding; and,
xiv) Be the secretariat to the Grants Steering Committee (GSC);
